The selection of a suitable PLM (Product Lifecycle Management) system is a strategic decision that not only concerns technical requirements, but can also have long-term effects on the entire organization. This PLM purchasing guide has been developed to provide structured guidance for managing directors and decision-makers in particular. The aim is to facilitate the decision-making process by providing well-founded, practical considerations.
The following steps are intended as a tool for knowledge-based decision-making - a methodical approach based on a combination of collaboration, consultation and empirical evidence. This approach helps to make sustainable, strategically sensible decisions, especially when dealing with complex issues such as the introduction of a PLM system.
Requirements for a successful selection process
The project manager as a central interface A successful introduction starts with the right internal organization. The project manager plays a key role: they collect all relevant information, provide advice and act as a link between the departments. Important: He does not have to be the main decision-maker, but should hold all the strings in his hand.
Define key performance indicators (KPIs) Before you start the actual system search, clear KPIs for PLM should be defined and prioritized. This is the only way to objectively assess whether a solution meets the requirements.
Think about sustainability A PLM system is not a short-term tool, but becomes an integral part of your corporate culture. Don't just opt for software, but for a long-term partnership with a provider that takes your technical infrastructure as well as support and assistance into account.
Time as a strategic factor Careful preparation is crucial. Allow sufficient time to analyze internal processes, responsibilities and requirements and to approach the introduction systematically.
7 crucial questions when selecting a PLM system
1 What benefits and functions does the PLM system offer? A deep understanding of the functional scope of the software is essential - even beyond current requirements. This is the only way to efficiently address future requirements. What to look out for: project tracking, reporting tools, communication functions and user-friendly operation.
2. how does the solution support the standardization or consolidation of existing processes? A strong PLM system simplifies processes, reduces redundancies and ensures greater efficiency. What to look out for: Flexibly customizable workflows that can be seamlessly integrated into existing business processes.
3. does the system support existing multi-CAD environments? Compatibility with your existing infrastructure protects previous investments and minimizes friction losses. What to look out for: Integration capability with common CAD systems as well as upgrade compatibility.
4 How long will the rollout take? Without a clear timeline, implementation can become a cost-intensive and inefficient process. What to look out for: Providers who can present a detailed, company-specific implementation plan.
5. is the system scalable? A good PLM system grows with your requirements - and ideally even drives growth. What to look for: A flexible system structure that allows you to react quickly to new requirements.
6. how can the system be integrated into existing processes? A “one-size-fits-all” approach is often not enough. The solution should fit your company - not the other way around. What to look out for: Tailor the software to company-specific requirements.
7 How does the system support collaboration along the supply chain? Internationally active companies with complex supply chains in particular benefit from a PLM system that integrates all parties involved. What to look out for: Support for multiple organizations, user groups and product structures across the entire value chain.
Conclusion: Deciding with foresight
Introducing a PLM system means more than just installing software. It is a strategic decision that will influence your efficiency, your innovative strength and ultimately your company's success. Take the necessary time, ask the right questions and make a decision based on knowledge, experience and foresight.
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Literature:
Product Lifecycle Management: A Guide to Product Development and Life Cycle Management